16th December 2024: Verification of invoices will be available in ICC Verification platform

Commercial invoices verified through our export documents service can be authenticated via the International Chamber of Commerce (ICC) Verification platform at https://certificates.iccwbo.org/ starting from 7th January 2025. This service enables reliable verification of commercial invoices, similar to the system in place for certificates of origin since 2019.

The Verification platform stores only the following information of invoices: a) Chamber of Commerce verification details and date b) exporter company name c) unique document identifier

We recommend transitioning to electronically verified documents instead of wet stamps. We have informed the embassies (United Arab Emirates, Egypt, Iraq, Qatar and Saudi Arabia) that legalize documents in Finland about this change. You may use the notice found behind this link both in your customer communications and attach it to paper documents when necessary.

29th December 2023: Raise of fees for the foreign trade documents 2024

The Delegation of the Finland Chamber of Commerce has confirmed on their annual fall meeting on 8th December 2023 the raise of fees for the foreign trade documents confirmed and issued by the Finnish Chambers of Commerce from 1st January 2024.

Updated price list can be found HERE.

27th of March 2023: New logo of ICC

The logo of the International Chamber of Commerce (ICC) has been redesigned. As a result, the ICC Accredited Chamber label/stamp will also be updated on Certificates of Origin to reflect the rebranding. The label recognise that Chambers follow the transparent and responsible procedure of issuing. Finnish Chambers of Commerce were accredited to use the label in 2019. More info here.

18th January 2023: Two-factor authentication introduced

We are continuously improving the security of the vientiasiakirjat.fi - service and will introduce two-factor authentication as a new functionality on 19th January. In the future, the service will ask you to enter a separate code received by e-mail when logging in.

It is essential that you have an accessible email address as your username. If the email address, you have as your username has changed - please ask your company's vientiasiakirjat.fi - administrator to create a new username with the correct address.

23rd December 2022: Raise of fees for the foreign trade documents 2023

The Delegation of the Finland Chamber of Commerce has confirmed on their annual fall meeting on 9th December 2022 the raise of fees for the foreign trade documents confirmed and issued by the Finnish Chambers of Commerce from 1st January 2023.

Updated price list can be found HERE.

12th October 2022: Questioning the need for a manual stamp (wet stamp)

Certificates of Origin are accepted in all customs offices around the world digitally issued with printed stamps and siganture. According to statistics from the Export Documentation Service, some companies are still asking for Certificates of Origin with wet stamps to certain countries (e.g. Qatar and Egypt). This is often due to an old requirement by the end customer rather than a negative reaction by the local customs. We would ask all the companies that still have wet stamp issues to contact their customers. You can use the official letter (in English) of Finland Chamber of Commerce and the instructions for using CO Verification service.

22nd April 2022: Printing of the Certificates of Origin

The possibility of printing the Certificates of Origin on a normal A4 paper has now been available since 13th of January 2022. Certificates have been well accepted in all destination countries. The use of forms will end on 1st of May 2022 and printing on preprinted forms will be disabled. We ask all customers to start printing on a normal paper before May 2022.

Unused forms must be destroyed in a secure manner, for example by using a recycling service for security materials or by shredding. Please note that forms cannot be recycled in a normal paper recycling bin.

31st January 2022: Changes to guidelines on rules of non-preferential origin

Eurochambres has updated rules of non-preferential origin 1/2022. Please read updated Guide for European Union Certificates of Origin and the changes summarized in this document.

12th January 2022: Printing of Certificates of Origin on a normal paper

From 13th of January Certificates of Origin can be printed on a normal paper. Please read updated user manual and printing instructions.

Please note that Certificates of Origin with destination country Russia must be printed using preprinted form.

Certificate of Origin can be printed also by a third party (for example bank or customer). Please read instructions here for “a third party prints” -option.

29th December 2021: Raise of fees for the foreign trade documents 2022

The Delegation of the Finland Chamber of Commerce has confirmed on their annual fall meeting on 15th December 2021 the raise of fees for the foreign trade documents confirmed and issued by the Finnish Chambers of Commerce from 1st January 2022.

Updated price list can be found HERE.

1st December 2021: Formless printing for non-preferential Certificates of Origin

A new practice related to the Certificates of Origin will be adopted in January 2022. Certificates of Origin issued in the vientiasiakirjat.fi service can be printed to a normal A4 paper instead of the current forms. This change is being implemented to facilitate the document processes. Forms will no longer be used once the change has been smoothly implemented in the countries of destination. During the transitional period, it will be possible to print certificates on forms as well as on paper. Once the formless printing is deployed, we will communicate this to you on the vientiasiakirjat.fi service frontpage. Please read the customer release here. Releases for authorities are available in ENGLISH, RUSSIAN and ARABIC.

26th January 2021: Business documents requiring the confirmation of a Chamber of Commerce and the legalization of an authority

Foreign authorities and other entities may require that the document must be confirmed by a local Chamber of Commerce as part of the legalization process.

From 15 February 2021, the new procedure will be followed for business documents requiring the confirmation of a Chamber of Commerce and the legalization of an authority. Please see more information here.

23rd December 2020: Certificates of Origin to Turkey

The Turkish Ministry of Trade has made an amendment to the Customs regulation act, according to which, as of 1 January 2021, goods entering to the country from EU member states with A.TR movement certificate would no longer be required to have a separate certificate of origin issued by the Chamber of Commerce. However, this does not apply to products subject to trade policy measures.

It is good to note that there may be delays in the practical application of Customs regulation act. This requires communication before export: if necessary, a reference to the amendment published in the Official Gazette on 10.12.2020 can be sent to the Turkish importer.

30th September 2020 Features update: User account in several companies

User can have account under several companies with the same username (=e-mail address) as user or main user.

1. A new user is added by the main user (if main user is needed to add, please contact Chamber of Commerce)
2. There is a notification “User already exists. Do you want to attach this account as an user under this company”? Please choose ‘attach user’.
3. User receives an e-mail that confirms “The company X has been attached to your account in the vientiasiakirjat.fi service, meaning that now you can make requests on that company’s behalf. You can change the company from the dropdown on top of the screen.
4. User is signing in to the service with the same username and password as before
5. As logged in, user can change the company from the dropdown on top of the screen.
6. When company is chosen, there are documents of that company presented

20th May 2020 Features update: An excel file of applied documents

Please notice that an excel file of applied documents can be now downloaded from the service. The report can be found on the main page DOCUMENTS after signing in, download excel file. The start and end dates for the report can be fixed.

7th of May 2020 Features update: QR-code

Please notice that starting from 7th of May 2020 QR-code will be printed on the Certificate of Origin. With this code Certificate of Origin's authenticity can be verified directly from the ICC World Chambers Federation’s verification web page. With this tool Customs Authorities and other third parties can verify the authenticity of Certificates of Origin online. Please notice that each Certificate will become available for verification on the next day of its issuance.